Vacancy in the Protocol/General Affairs Section

The Embassy of Japan in the Netherlands announces a vacancy in the Protocol/General Affairs Section

 

 

1. Scope of Duties:

 Private Secretary to the Minister of the Embassy (Deputy Chief of Mission)

- Making appointments and arranging meetings

- Writing/drafting letters and e-mails

- Making/updating lists for Embassy events, receptions, etc.

- Preparation for and on-site assistance with Embassy events and receptions

 Communication and coordination with the protocol affairs counterparts at the Dutch Protocol Department, international organizations and diplomatic missions

 Assistant to the Private Secretary to the Ambassador

- Duties similar to those involved above in the absence of the PA to Ambassador

- Assisting with the arrangement of lunches and dinners at the Ambassador’s Official Residence

 Any other tasks falling under the Protocol/ General Affairs Section.

 

2. Requirements:

 Bachelor’s degree or equivalent, or higher. 

 Good command of English (C1 or higher) and native-level fluency in both written and spoken Dutch. Knowledge of the Japanese language is a plus.

 Highly practical acquaintance with the Microsoft Office applications, especially Word, Excel and Power Point.

 Flexibility, interpersonal skills, intercultural sensitivity and the ability to work in a team.

 Knowledge of Japanese workplace culture is an advantage.

 Acquaintance with current national and international affairs is a welcome quality.

 

3. Application Documents (to be sent to <saiyo-nl@hg.mofa.go.jp>)

- CV (in English)

- A letter of application outlining motivation, past experiences and work-related skills (1-2 pages in length, in English)

- Copies of all relevant educational degree diplomas and skills-related certificates

- (A) letter(s) of recommendation from previous employer(s) or academic supervisor(s)

- A work permit issued by the Dutch authorities (for non-Dutch nationals only).

 

4. Application Deadline

Monday, 27 April 2026

 

For inquiries, please contact: saiyo-nl@hg.mofa.go.jp (please mention “Vacancy (Protocol/General Affairs): [YOUR LAST NAME]” on the subject line)