Necessary documents for short-term stay

2020/11/10
 
Please be aware that following documents are only basic necessary documents for visa applications. Additional documents may be required depending on the content of the application. Therefore we advise you to contact us by telephone for information regarding the required documents.

 

Please do not staple the documents (papers) together.

BASIC NECESSARY DOCUMENTS PER PURPOSE

Tourism

TOURISM

Please do not staple the documents (papers) together.

□ A valid passport with at least one blank page


□ One visa application form, completed and signed (two application forms for Russian nationals and nationals of NIS-countries)
     Download Visa Application Form
  

□ One photo (two photos for Russian nationals and nationals of NIS-countries)
   - Passport-type photograph taken within the previous 6 months attached to the visa application form

□ ID card or re-entry permit
   - Dutch immigration documents showing your legal status and permitting re-entry into the Netherlands

□ Hotel reservation(s) for all the nights of your stay in Japan mentioning your name


□ A return or onward-journey flight itinerary
   - Issued by travel agency or airline company

□ Travel schedule
     Download Form/Sample  


□ Most recent bank statement to prove ability to pay for travel expenses

 

□ Salary slips of the last 3 months

 

□ Job contract or other documents to prove that you have a source of income in the Netherlands

  

VISITING RELATIVES/FRIENDS

Please do not staple the documents (papers) together.

□ A valid passport with at least one blank page

 

□ One visa application form, completed and signed (two application forms for Russian nationals and nationals of NIS-countries)
     Download Visa Application Form

 

□ One photo (two photos for Russian nationals and nationals of NIS-countries)
   - Passport-type photograph taken within the previous 6 months attached to the visa application form

□ ID card or re-entry permit
   - Dutch immigration documents showing your legal status and permitting re-entry into the Netherlands

□ A return or onward-journey flight itinerary
   - Issued by travel agency or airline company

□ Travel schedule
     Download Form/Sample

 

□ An Invitation letter form signed by the inviting party (relatives/friends) in Japan
    Download Form (Japanese, English)

□ To prove the kinship: Certified copy of the family register ("Koseki-Tohon" or "Jumin-Hyo"), birth certificate, marriage certificate, etc.
 

□ To prove the acquaintanceship:
   - Photos, letters, e-mails, etc.
   - Copy of the Resident Card ("Zairyu-Card") (If the inviting person in Japan is not a Japanese national)
 

□ Staying at Hotel?
     Hotel reservation(s) for all the nights of your stay in Japan mentioning your name

 
□ Staying at home of someone in Japan?
   - A certificate of residence ("Jumin-Hyo") of the person
   - Copy of Resident Card ("Zairyu-Card") of the person (If the person is not a Japanese national)
   - Copy of passport of the person (If the person is not a Japanese national)
 

□ If you are paying for the trip:
   - Most recent bank statements to prove ability to pay for travel expenses
   - Salary slips of the last 3 months and job contract or other documents to prove that you have a source of income in the Netherlands

 
□ If a guarantor is to pay for the travel expenses:
   - A filled and signed guarantee letter form
      Download Form (Japanese, English)
   - Certificate of tax payment (“Nozei-Shomei”), Bank statements, Official copy of final income tax return, or Certificate of income of the guarantor
   - Copy of Resident Card (“Zairyu-Card”) of the guarantor (if the inviting person in Japan is not a Japanese national)
 
 

CONFERENCE/ACADEMIC EXCHANGE

Please do not staple the documents (papers) together.

□ A valid passport with at least one blank page

 

□ One visa application form, completed and signed (two application forms for Russian nationals and nationals of NIS-countries)
      Download Visa Application Form


□ One photo (two photos for Russian nationals and nationals of NIS-countries)
   - Passport-type photograph taken within the previous 6 months attached to the visa application form

□ ID card or re-entry permit
   - Dutch immigration documents showing your legal status and permitting re-entry into the Netherlands

□ A return or onward-journey flight itinerary
   - Issued by travel agency or airline company (We advice you NOT to purchase your airline ticket until the visa is approved.)

□ Travel schedule
     Download Form/Sample

□ A dispatch letter from your organization (company/university) stating the purpose, the date, and duration of the trip

□ An Invitation letter form signed by the host organization (company/university) in Japan
     Download Form (Japanese, English)

□ Staying at Hotel?
     Hotel reservation(s) for all the nights of your stay in Japan mentioning your name
  
□ Staying at home of someone in Japan?
   - A certificate of residence ("Jumin-Hyo") of the person
   - Copy of Resident Card ("Zairyu-Card") of the person (If the person is not a Japanese national)
   - Copy of passport of the person (If the person is not a Japanese national

□ If your company/university in the Netherlands are paying for trip:
     A letter from your company/university stating that they cover the travel expenses

□ If you are paying for the trip:
   - Most recent bank statements to prove your ability to pay for travel expenses
   - Salary slips of the last 3 months and job contract or other documents to prove that you have a source of income in the Netherlands

□ If a guarantor is to pay for the travel expenses:
   - A filled and signed guarantee letter form
     Download Form (Japanese, English)
   - A certificate of employment

 

BUSINESS

Please do not staple the documents (papers) together.

□ A valid passport with at least one blank page


□ One visa application form, completed and signed (two application forms for Russian nationals and nationals of NIS-countries)
      Download Visa Application Form

□ One photo (two photos for Russian nationals and nationals of NIS-countries)
   - Passport-type photograph taken within the previous 6 months attached to the visa application form

□ ID card or re-entry permit
   - Dutch immigration documents showing your legal status and permitting re-entry into the Netherlands

□ A return or onward-journey flight itinerary
   - Issued by travel agency or airline company (We advice you NOT to purchase your airline ticket until the visa is approved.)

□ Travel schedule
     Download Form/Sample

□ A dispatch letter from your company stating the purpose, the date, and duration of the trip
  

□ An Invitation letter form signed by an organization in Japan (if applicable)
     Download Form (Japanese, English)

□ Staying at Hotel?
     Hotel reservation(s) for all the nights of your stay in Japan mentioning your name

□ Staying at home of someone in Japan
   - A certificate of residence ("Jumin-Hyo") of the person
   - Copy of Resident Card ("Zairyu-Card") of the person (If the person is not a Japanese national)
   - Copy of passport of the person (If the person is not a Japanese national)

□ If your company in the Netherlands are paying for trip:
     A letter from your company stating that they cover the travel expenses

□ If the company in Japan is paying for the travel expenses
   - A filled and signed guarantee letter form
      Download Form (Japanese, English)
   - Public corporation registration certificate or an explanation of the outline of the company in Japan

□ If a guarantor is individual:
   - A filled and signed guarantee letter form
      Download Form (Japanese, English)
   - A certificate of employment